Employment Opportunities


Potomac Crescent Waldorf School is a vibrant faculty-led, independent school for children in preschool through grade 5. We are located in Northern Virginia, just over the river from Washington, DC — an area rich with culture, historic significance, and natural beauty. We look forward to receiving your application!

Available Positions

3-Day Nursery Assistant

Director of Administration

Position Descriptions

 3-Day Nursery Assistant

Potomac Crescent Waldorf School is in search of an assistant teacher for the 2015-2016 school year for our three-day nursery class of three and four year-olds. Ideally, the candidate would begin in November to shadow the current teachers, and would take full responsibility for the position after winter break. The position is a part-time salaried position, and includes class teaching on Monday through Wednesday from 8 a.m. to 12:30 p.m. and attendance at faculty meetings on Thursdays from 1-4 p.m.

PCWS is a vibrant faculty-led, independent school for children in preschool through grade 5. We are located in Northern Virginia, just over the river from Washington, DC — an area rich with culture, historic significance, and natural beauty.

- Experience working with young children; training preferred.
- Familiarity with and passion for Waldorf Education
- Interest in being an active part of our school’s faculty
- The ability to effectively follow the guide of a lead teacher

To Apply- Interested candidates are encouraged to email stella@potomaccrescentschool.org with a letter of interest, resume, and three references (in a single document) addressed to the Potomac Crescent Personnel Committee. We look forward to receiving your application!


Director of Administration

Position:  Director of Administration

Position Type:  Full time

(Updated October, 2015; Job description is subject to periodic review by the Board of Directors.)

Posted Date:  October 14, 2015

Application Deadline:  October 28, 2015



Established in 1998, Potomac Crescent Waldorf School is a small, independent, not-for-profit, Developing Waldorf school housed in the education wing of Fairlington Presbyterian Church, located in Alexandria, VA, offering both an Early Childhood program commencing with parent-child classes as well as a full Grades 1-5 elementary school curriculum. The PCWS Administration employs one full-time Admissions Director and a part-time Development Coordinator in addition to this position. The three positions must work together in a self-organizing and self-motivating team. The PCWS annual budget is approximately $700,000.

The Director of Administration has four primary functions:

  1. Carrying out the administrative operations necessary to keep PCWS licensed and our Faculty implementing high quality Early Childhood and Grades programs to the standard expected of Waldorf education.
  2. Preparing and managing all enrollment contracts and employment and service agreements in accordance with the policies of the school and the law.
  3. Serving as a primary point of contact to the school community for non-pedagogical matters.
  4. Performing day-to-day accounting duties and managing the annual business cycle of the school to keep PCWS in good financial health. (This work is completed in cooperation with a part-time bookkeeper and established Finance Committee, and within a framework of established financial controls.)

The Director of Administration is accountable to the PCWS Board of Directors in the fulfillment of the responsibilities outlined in this job description.



Lead Administrative Operations- Responsibilities include, but are not limited to:

  • Office Management:  Ensure school office is staffed Monday through Friday between the hours of 8 am and 4 pm during the school year, and at least during the hours of 9 am and 1 pm during the reduced school summer vacation hours.
  • Community Support:  Serve as principal point of contact for clarification or conflict resolution on issues related to daily operations, procedures, contracts, and legal policies for the school community (parents, faculty, other administrative staff, board); maintain a welcoming atmosphere so all feel comfortable expressing their needs and concerns and feel they are heard; direct concerns to the proper avenues for resolution or mitigation and follow-up as necessary.
  • Legal and Regulatory Compliance:  Keep abreast of government regulations pertaining to child day care centers and private schools; coordinate submissions of documents for permits, license renewals and other pertinent regulatory documents; assure compliance with all legal, human resource, health, and safety regulations including conducting fire and shelter-in-place drills; ensure school operations and documents are ready for government school inspections anytime, upon a moment’s notice; keep Board informed of  any legal or regulatory issues, inspections and results, and take immediate action to correct any cited violations.
  • Institutional Record-Keeping:  Maintain file of staff and faculty certifications and regulatory training; inform individuals with ample notice when certifications renewal is required, and ensure renewal is complete and file updated; maintain general school files (electronic and hard copies as necessary); ensure Board officers have required paperwork on file; file Board minutes, post abstracts, and maintain Board handbooks.
  • Enrollment Contracts: In accordance with policies adopted by the Board, maintain and update “Terms and Conditions” that are included with enrollment contracts; ensure enrollment applications and contractual documentation are standardized and available for posting on Ren-Web and implementation with FACTS; monitor compliance with enrollment contracts; review tuition insurance options available to families and recommend policy for implementation.
  • Employment Agreements: Issue, track and manage new and returning faculty and staff’s employment agreements.
  • Lease and Insurance: understand terms and conditions of PCWS lease with FPC and ensure compliance; understand PCWS insurance needs and maintain policies.
  • Policies and Procedures: Contribute to collaborative annual review and update of (1) parent handbook, (2) emergency manual, (3) staff handbook; document operational policies and procedures and disseminate to relevant school bodies.
  • Computer systems and office equipment: Identify office equipment and technology needs; maintain and update necessary software licenses; create and delete school e-mail accounts for new and departing faculty and staff in a timely manner; keep a master password list; follow effective process for specification of needs prior to acquiring new hardware or software to support administrative functions; meet technical expertise needs with qualified parent volunteers.
  • Supplies management:  Monitor use of office stationary, printer supplies, and other office consumables and ensure continuous availability; coordinate faculty supply needs to consolidate and place orders from vendors to maximize savings and decrease transaction costs; order supplies from vendors and distribute as budgeted.
  • Facilities management: Serve as main point-of-contact with the landlord’s administrative representative and strive to maintain a positive, collaborative relationship when resolving the school’s needs and issues; identify, report, and resolve maintenance needs in a timely way; pro-actively inform FPC of school special space needs (fellowship hall and other shared areas) to ensure availability per lease guidelines; provide timely information to Faculty or others about non-availability of space; serve as main point of contact with landlord sexton and coordinate cleaning and other needs.
  • Vendor Contracts: Maintain directory of vendors/service providers used by the school and negotiate service contracts.
  • Meeting Attendance:  Keep abreast of the inner workings of the school and liaise with Faculty, Board, and Administration colleagues as needed; attend meetings or training events as required.

Financial Management- Responsibilities include, but are not limited to:

  • Finance Committee: Prepare for and facilitate meetings of the Finance Committee.
  • Tuition Collection: Manage implementation of FACTS tuition contracts; orient parents to enrollment in FACTS and help resolve any difficulties.
  • Maintain Accounts Receivable: Enter charges and credits for enrollment deposits, tuition, discounts and grants; generate invoices and statements as needed; monitor aging and collections.
  • Maintain Accounts Payable: Process all bills, faculty & staff reimbursements, and health benefit distributions in a timely manner for bookkeeper to prepare checks; maintain accurate records of disbursements; prepare employee salary payments; monitor expense classifications and spending to budget; provide timely and relevant budgetary updates to Faculty, Administrative staff, and Parents Association.
  • Monitor Cash:  Monitor cash position to meet current financial obligations; consult with the Treasurer to determine upcoming cash needs.
  • Other Financial Reporting: Support Treasurer and Development Coordinator with data for financial reporting.

Other Functions and Responsibilities

  • Answer phones
  • Assist event planners as needed
  • Coordinate with Faculty, Facilities Committee, Parents Association and Board of Directors on playground projects, all school work days, community meetings, and other school-wide functions
  • Contact and obtain substitute teachers in the event of unforeseen absences of permanent faculty members
  • Call parents if a student becomes ill/injured during the school day
  • Administer first aid when needed
  • Receive training to administer medication to students and administer such medication when needed
  • Other tasks as requested


  1. Bachelor’s degree required with a focus in Business Administration or a related field preferred.
  2. Minimum five years of professional experience.
  3. Minimum two years in a position of administrative leadership, preferably in a non-profit organization or independent school, managing the business side of the operation.
  4. Experience and aptitude for financial service packages for accounting (ex: Quickbooks – Nonprofit Edition), payroll (ex: Paychex), and tuition management (ex: FACTS).
  5. Experience and aptitude for use of Microsoft Office software is essential; experience with web-based tools for scheduling, volunteer management or others a plus.
  6. Reliable, well-organized, productive, team player who can self-manage, lead, and listen.
  7. Excellent written and verbal communication skills.
  8. Ability to work with various constituency groups.
  9. Ability to manage competing priorities, adjust to the cyclical nature of school operations, while keeping on top of the recurrent, monthly tasks.
  10. Ability to learn new systems and approaches quickly.
  11. Familiarity with use and development of standard operating procedures, job aids, checklists, or other administrative systems tools highly desirable.
  12. Knowledge of the regulatory side of school operations a plus.
  13. Experience and/or interest in Waldorf education curriculum, pedagogy, and/or administration is preferred.

Salary commensurate with experience.  PCWS offers a generous 75% tuition remission benefit to employees with children enrolled in our school.


Interested candidates should submit their resumes and cover letters via e-mail to:


No phone calls please.


Potomac Crescent Waldorf School is and Equal Opportunity Employer committed to workplace diversity.  We are committed to providing equal employment opportunities for all qualified applicants and employees without regard to race, color, religion, sex, national origin, age, disability, political affiliation or belief in any employment decisions.